About Us
JC Events is a boutique event management company. We specialise in the organisation and management of corporate events including, however not limited to, educational meeting series, product launches, roadshows, advisory board meetings and conferences. Our portfolio showcases many and varied events across diverse industries, we are adaptable, transparent and always approachable. We have built long lasting business relationships with our valued clientele, who continue to choose us as their preferred supplier for end to end event management solutions. The current global health challenge has certainly changed the way the world and the event industry operate. JC Events have diversified and evolved. We have the technology in place to provide full management support for your live, virtual or hybrid event.
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Experience
Established in Sydney, we have provided event services and expertise to a variety of industries since 2008. Collaboratively we have over 20 years experience. We are innovative in our thinking and creative problem solvers.
Knowledge
We are accustomed to working within company guidelines ensuring that compliance, code of conduct and internal policies are adhered to. JC Events take care to ensure that outcomes are achieved in line with the brief and company’s core values.
Quality
JC Events strive for continual improvement in customer service. We guarantee the quality of our work and will respect and uphold your business reputation as if it were our own.
Integrity
We are real and honest in our approach to relationships with customers, stakeholders, partners and the way in which we organise and manage events. Passion for what we do and vision for what is possible drives our team to achieve their best.
Workflow
Through planning, producing, delivery and outcomes, we offer a well rounded service. We take the various pieces of event planning and fit them together in a comprehensive way.
Collaboration
We have strong, well-established, relationships with a wide range of suppliers and hotel franchises. We view our trade partnerships as an essential component in serving our stakeholders.
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Our Services
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Event Brief
We work with you to accurately determine the event scope and important deliverables. From here we provide a comprehensive proposal including quote estimate for your consideration.
Venue Selection and Advice
We source venues on your behalf, ensuring that location, function space, food and beverage, parking and accommodation is within brief and of the right standard. We are experts in contract negotiation and will liaise with the venue or hotel for the duration of the project to ensure the best possible outcome for your company.
Creative and Design
We collaborate with a talented group of copywriters, graphic designers and printing companies to provide marketing and event materials such as teasers, invitations, signage, banners, program booklets, agendas and newsletters.
Online Registration
JC Events uses leading event registration software automatically tailored for mobile devices and customised with your company’s preferred brands, colours and images. We offer simple registration pages or more complex multi-page event registration websites. View registrations in real time, we provide customised reports for each event.
Travel and Logistics
Our team will liaise with your preferred hotel to manage accommodation for delegates. We will work with your preferred suppliers to book and confirm domestic and international flights, issue taxi vouchers, coordinate transfers and will manage delegate queries on your behalf, whilst they are in transit.
Communication
Communication is key! Customised save the date, confirmation and reminder emails brand your event and ensure attendees are well informed prior to their arrival. We ensure details such as location, date, time, agenda, parking, accommodation, travel, logistics and contact information is included so that delegates have everything they need in the lead up to an event.
Audio Visual Production
JC Events partner with reputable audio visual suppliers and technical producers to showcase your event. We have extensive experience in this space and will be on the forefront; obtaining quotes, booking equipment, overseeing the technical team and managing their services from beginning to end.
Conference and Event Management
Meetings with venue staff, set up and management of the event, positioning of event props and materials, coordinating food and beverage, troubleshooting, overseeing the technical production and managing logistics. Our support allows you to focus on relationships with your customers and key stakeholders.
Account Management
Quotations, proposals, regular budget updates, custom reports, post event evaluation, executive summaries and financial reconciliation are all critical parts of our process. We pride ourselves on delivering events on target and within budget for our clients.
Virtual and Hybrid Events
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There are significant advantages to a virtual event, as it allows you to connect and gather your attendees for education and knowledge exchange. Spend is reduced due to the elimination of expenses such as venue, food & beverage, décor, accommodation and travel costs. Going virtual in 2021 keeps your meeting and events cycle on track, and moving forward.
Hybrid events are a combination of both live and virtual events. Our technology platform is designed to engage virtual and live attendees in shared experiences, rather than virtual attendees sitting passively and watching a computer screen. Venue and catering costs are reduced, however not eliminated. Those who can travel can still participate face to face. Those unable to travel are still able to network, learn and connect with other attendees.
Keeping our finger on the pulse with event trends, technical production and leading event registration software keeps us in step with our largest competitors. The technology required to deliver a varied and professional virtual or hybrid event is already in place at JC Events. Ask us how today!
Hybrid events are a combination of both live and virtual events. Our technology platform is designed to engage virtual and live attendees in shared experiences, rather than virtual attendees sitting passively and watching a computer screen. Venue and catering costs are reduced, however not eliminated. Those who can travel can still participate face to face. Those unable to travel are still able to network, learn and connect with other attendees.
Keeping our finger on the pulse with event trends, technical production and leading event registration software keeps us in step with our largest competitors. The technology required to deliver a varied and professional virtual or hybrid event is already in place at JC Events. Ask us how today!
Types of Events
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Product Launch
If you have big news, you need a big plan. And that's where the product launch comes in. From brand strategy and proper messaging to boosting your sales team and keeping momentum, there's a lot that goes together to produce a successful product launch.
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Conference or Symposium
When planning a conference or symposium it is important to consider venue location, accessibility, proximity to the airport, the number of available function rooms and capacity. Availability of accommodation is also another important consideration. JC Events can assist in hotel contract negotiation to ensure you get the best bang for your buck. We specialise in travel and logistics which ensures that delegates and speakers travelling from interstate and/or overseas are well prepared for the journey ahead.
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Road Show
A roadshow is a series of the same event, in different locations. It is important that the venue in each location is easily accessible and parking is arranged. One of the most common obstacles when planning a roadshow is logistics. Moving event materials from airport to airport and one venue to the next requires thorough planning and attention to detail. Ensuring speakers travel is well planned and executed is also paramount.
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Advisory Board Meeting
An advisory board meeting brings together high-level executives, specialists and key opinion leaders. They are often time poor so it is important to remain proactive in your approach when sourcing accommodation, booking flights or organising transfers on their behalf. A personable yet professional approach and sound communication will reassure advisory board members that you can meet their requirements.
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Exhibition and Sponsorship
There are many considerations when planning an exhibition. Where the exhibition is going to take place, overall floor plan and what size the exhibitor booths should be. Having a reputable supplier to build the stands, understanding what constitutes an appealing/attractive stand or display and how to achieve it are important when marketing the space to potential exhibitors. Offering different levels of sponsorship, advertising the best locations in the exhibition hall and providing advice on how to maximise return on investment are enticing to potential sponsors.
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Gala Event
When planning a gala event there is a definite need for some razzle-dazzle, show-stopping decor and entertainment to create the perfect ambience. Understanding the technological requirements for large venues, scheduling presenters, event orders, how to seat people and timing catering so that there is minimal disturbance, all play a huge part in making this type of event a success.
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Contact Us
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